Documents created by public agencies in the course of their operations are considered public records under Oregon law. ORS 192.410(4). State law provides a procedure for citizens and record custodians to follow when requesting or responding to a request for inspection and examination of records. ORS 192.410 to 192.505.
If you wish to examine records held by this office, please submit your request in writing to Deputy District Attorney Adam Gibbs by any of the following means:
mail: 1021 SW 4th Avenue, Rm. 600
Portland, Oregon 97204
fax: (503) 988-3643
In your request please identify the record or records you wish receive as precisely as possible. The more specific and narrow you make your request, the quicker we will be able to respond.
This office has established a fee schedule as required by Oregon law (ORS 192.440(7)(b)) to cover our actual costs in responding to public records requests. If your records request is primarily in the public interest you may request a fee waiver and this will evaluate your request.
If you wish to examine records of another public agency, then you should make that request directly to that agency.
Appealing a Denied Request
If you have been denied access to public records held by another public agency and wish to appeal that determination, you should first obtain a written denial of your request from the appropriate public agency. If the agency holding the records is a state agency, you must then contact the Attorney General to appeal a denial. If the agency is city, county, or other local agency based in Multnomah County, you should address your appeal to DDA Adam Gibbs by one of the means provided above. After receiving your appeal, we will then make a determination as to whether the public agency appropriately applied the law in denying your request. If it is determined that the public agency improperly denied your request for access, then we will order the public agency to release the records.
Public Records Petitions
The Public Records Law mandates that a county’s district attorney has jurisdiction over petitions for review involving requests to a local government body such as a city, county, or school district. The public agency that denies a records inspection request has the burden of proving that the record information is exempt from disclosure.
Previous orders of the District Attorney in public records matters are listed below under the most significant statutory exemption(s). For additional information on when a public agency may decline to produce records, or on the public records law in general, the Attorney General’s Public Records and Meetings Manual is a good resource.
The Multnomah County District Attorney is committed to the principle that the Public Records Law is primarily a disclosure law, rather than a confidentiality law.